Privacy Policy

This document is a Privacy Notice that explains how we gather and utilise your personal information during and after our business relationship.
SHIP OF FEAR is devoted to safeguarding your privacy and personal information.
We are responsible for determining how we store and utilise personal data. Our local data protection laws oblige us to provide you with the information included in this privacy notice.
It is essential that you read this notice, as well as any additional privacy notices we may publish on specific occasions when we collect or handle personal information about you, so that you are aware of how and why we use such information.

Data protection principles

We shall adhere to the applicable data protection legislation (the Data Protection Act 2017). This implies that we will do the following with your personal information:

  • Utilized legally, equitably, and transparently.
  • Collected only for valid, explicated-in-detail purposes, and not utilised in any manner inconsistent with those goals.

Relevant to the objectives we have described and confined to those purposes alone.

  • Accurate and often updated.
  • Kept only for as long as is required for the stated purposes.
  • Safely stored.

What type of information we maintain about you

Personal data or personal information refers to any information that may be used to identify an individual. It excludes information from which the identity has been deleted (anonymous data).
We may collect, retain, and utilise the following types of your personal data:

  • Personal contact information, including name, title, addresses, telephone numbers, and email addresses.
  • Former names.
  • The date of birth
  • Location of birth
  • Nationality.
  • Passport number and issuing country
  • Identification number for taxes.
  • Tax Domicile.
  • Occupation, employer name, and kind of work
  • Address for business.
  • Whether or whether you have held a public office or position.
  • Source of funds and wealth information sources
  • Copy of driver’s licence or identification card, if appropriate.

How are your personal details gathered?

Typically, we gather your personal information through our client onboarding procedure, either directly from you when you place product orders with us or from a third-party adviser.
We may acquire more personal information about you during the course of our business partnership. You will always be notified of any extra information that is saved about you.
If you have subscribed to any of our newsletter platforms via website, we will retain your email address until you unsubscribe in order to send you targeted communications.

Web browsers and cookie usage

Our website may utilise “cookies” to improve the user experience. Cookies are placed on a user’s hard drive by their web browser for record-keeping and sometimes for tracking reasons. Users can configure their web browser to reject cookies or to notify them when cookies are being sent. Note that if they do, some portions of the Site may not operate properly.
Google Analytics, a web analytics tool supplied by Google Inc., is also utilised on this page. The system utilises cookies to create information about how you use our website. This information is transported to and stored by Google on servers in the United States. Google will use this information to analyse how you use the site, to compile reports on website activity, and to offer other services pertaining to website activity. Google will not link your IP address to any other information it holds.

Information regarding children

The Ship Of Fear website is not intended for children under the age of 13, and Ship Of Fear will not intentionally collect personal information from children under the age of 13 unless required by law.

How we will utilise your information
We will only use your personal information where authorised or required by law. We will most frequently utilise your personal information in the following situations:

  • To confirm your identification and protect us from fraud, as well as to fulfil our anti-money laundering and anti-terrorist financing duties.
  • Where it is essential to carry out any requirement of the agreement we have with you.
  • Where it is essential to comply with a legal requirement
  • Where required for our legitimate interests (or those of a third party) and where your interests and basic rights do not trump those interests.
  • We may additionally use your personal information in the following, albeit unlikely, circumstances:
  • Where we must defend your interests (or the interests of others).
  • Where it is required for the general good (or for official purposes).
  • Circumstances under which we will utilise your personal data

All of the kinds of information in the preceding list (see The types of information we collect about you) are necessary for us to provide the contractual services and meet our legal duties.

Change in intent

We will only use your personal information for the reasons for which we originally received it, unless we have a good faith belief that we need to use it for another reason that is consistent with the original purpose. If we must use your personal information for an unconnected purpose, we will tell you and explain the legal grounds for doing so.
Please note that, when needed or authorised by law, we may treat your personal information without your knowledge or consent, in accordance with the aforementioned regulations.

Our responsibilities as an employer

Every member of our staff is responsible for safeguarding the privacy of any and all personal information to which they have access. As an explicit requirement of their employment contracts, our workers must adopt and uphold responsibilities of confidentiality that survive termination of employment.
All staff are expected to undergo regular data protection training that emphasises their responsibilities and obligations in safeguarding the privacy and security of your personal data.

Do we require your permission?

If we use specific categories of your personal information to fulfil our legal duties, we do not require your consent. Under some conditions, we may contact you (or your authorised representative) for written permission to process certain especially sensitive data. If we do so, we will offer complete information about the information we want and why we need it, so that you may decide whether or not to consent.
Prior to any international transfer of your personal information, you will be notified if at all possible. Such a transfer will likewise be covered by this Privacy Notice.

Information on illegal activities

We may only process information related to illegal behaviour if the law permits it. As part of our client onboarding procedure, we will engage financial crime or other background check agencies to screen you, or you may provide us with such information directly over the course of our business relationship. We shall utilise illegal activity information to fulfil our Anti-Money Laundering and Combating the Financing of Terrorism responsibilities.

Automated determination

When an electronic system utilises personal information to make a choice without human interaction, this is known as automated decision-making.
We do not anticipate that any decisions regarding you will be made automatically, but we will tell you in writing if this ever changes.

Why could my personal information be shared with third parties?

We may disclose your personal information to third parties if compelled to do so by law or if it relates to the services we provide.

Data protection

We have established necessary measures in place to prevent the loss, misuse, unauthorised, alteration, or exposure of your private details. In addition, we restrict access to your personally identifiable information to employees, agents, contractors, and other third parties with a business need to know. They will only process your personal information in accordance with our instructions and if they have committed to maintain its confidentiality and security.
We have processes in place to deal with just about any suspected data security breach, and we will inform you and any relevant authority if a breach is detected and we are obligated to do so by law.

Data retention

How long will my information be stored?

Your personal information will be kept for as long as necessary to fulfil the objectives for which it was acquired. The amount of time we keep your personal data depends on the following factors:

  • the objectives for which your personal information is processed.
  • any legal or regulatory requirements that may be applicable.

For instance, we must be able to address your problems even if you are no longer a client. We have in place retention procedures that control the deletion of personally identifiable information.
In certain situations, we may anonymize your personal information so that you cannot be identified, in which case we may use such information without additional notification to you. We will keep and securely erase your personal information in line with our data retention policy and applicable laws and regulations once our commercial relationship with you has ended.

Your obligation to notify us of changes

We are dedicated to maintaining the accuracy of your personal information for as long as it is used for the reasons outlined in this policy, and as long as you keep us informed. Notifying us of any changes to your address, email address, or phone number will allow us to offer you with the highest level of service possible.
You have the right to seek a record of all information held on our systems about you. We will respond to your request within three days and deliver any data kept by us. Please notify us promptly if, following reviewing your personal information, you discover that changes are necessary. We shall make every attempt to notify third parties of any material changes to your personal information that we may have disclosed to them.

Modifications to this Privacy Notice

This Notification is not a part of any service agreement.
We retain the right to modify this Privacy Notice at any time, and we will provide you with a revised Privacy Notice if we make any significant changes. Occasionally, we may also notify you in other ways on the handling of your personal information.